Hourly guessing is where your profit disappears.
Most small shops price from memory. One tech quotes $340 for a capacitor swap, another quotes $210, and nobody knows which job actually made money.
- Two techs quote the same repair at wildly different prices
- Overhead never makes it into the number, so 'profitable' jobs lose money
- Parts price increases don't reach the field for weeks
- Customers haggle over hours instead of accepting a price
A price book that does the margin math for you.
Set your loaded labor rate, overhead percentage, and target margin once. Ratchly calculates the flat rate for every task in your catalog, keeps it consistent across the crew, and recalculates when your costs change.
Reusable price book
Save repairs, installs, and maintenance tasks as priced line items your techs drop into an estimate in one tap.
Margin protection built in
Labor, overhead, and parts roll into every price, and Ratchly flags any line quoted below your target margin.
Good / better / best options
Present three tiers on one screen. Customers pick a tier and sign — average tickets go up without a hard sell.
Quote and sign on site
Techs build the quote, capture a signature, convert it to an invoice, and collect payment before leaving the driveway.
See it in the real product.
Every screenshot below is a live capture from a Ratchly account — not a mockup.
Build the estimate from your price book
Pick tasks from the catalog instead of typing prices. Every line already carries your margin.
Present tiered options
Good/better/best tiers sit side by side so customers choose an upgrade rather than debating the repair.
Convert to an invoice and collect
Approved estimate becomes an invoice with the same pricing — no re-keying, no margin leaks.
What it means for your shop.
- Consistent pricing across every technician
- Overhead and target margin baked into every quote
- Higher average ticket from tiered options
- Faster quotes on site, fewer callbacks about price
Flat Rate Pricing Software — quick answers.
How do I calculate an HVAC flat rate price?
Start with loaded labor cost (hourly rate x estimated hours), add overhead (typically 25–45% of labor), add parts at your cost, then apply your target profit margin. Our free HVAC flat rate pricing calculator does the math, and Ratchly saves the result into your price book.
Can I import an existing price book?
Yes. You can bring in your task list and prices, or start from Ratchly's HVAC task catalog and adjust the rates to your market.
What happens when parts costs go up?
Update the part cost once and Ratchly recalculates every flat rate that uses it, so field pricing never lags behind your supplier.
Does flat rate pricing work for a two-person shop?
That's exactly who it helps most. With a small crew, one mispriced job is a real hit — a price book removes the guesswork without adding admin work.
Related features
Estimates
Good / Better / Best on one page, sent by SMS, signed on the customer's phone, converted to an invoice the same afternoon.
Learn about EstimatesOperationsInvoices
One-tap invoicing from any completed job. Branded PDF, live payment link, automatic dunning.
Learn about InvoicesOperationsPayments
Powered by Stripe at pass-through pricing. No lock-in, no per-transaction markup from Ratchly.
Learn about Payments